If you’ve ever been to an event in an unfamiliar location, you know how nerve-wracking and stressful it can be to find the event venue, park in the right parking lot, and make your way to the event on time. That kind of frustration can be hard to shake off, and guests who have to deal with it can easily let it colour the whole rest of their experience. When planning your event, we at Air York Transport recommend eliminating this source of frustration by arranging for shuttle transportation for your guests. Here is a brief guide on how to do so:
- Plan your routes. When booking shuttle transportation, you should be prepared to plan out a route that your guests will take. Consider your pickup locations–will all your guests be in the same spot or do you need to add satellite hotels or parking lots to your shuttle’s path? Our team at Air York Transport can help you plan the most efficient route to accommodate all your attendees.
- Choose safe, efficient stops. Another part of arranging shuttle transportation is to make sure that your pick-up and drop-off points allow your guests to board and disembark from the shuttle safely efficiently. Consult with venue and hotel managers to find the best bus stops, and if possible, visit the locations in person to verify that there are no hazards or obstacles.
- Identify peak times. Look over your event itinerary to identify the times of day that your guests will most need shuttle service. These times typically include morning hours for registration and check-in, and evenings after closing remarks. Also decide whether you will run shuttle transportation all day or if you can suspend the service during non-peak hours.
If you are interested in shuttle transportation for your next event, call our team at Air York Transport to find out more about what our services can do for you.